{"id":661,"date":"2024-04-26T13:52:40","date_gmt":"2024-04-26T13:52:40","guid":{"rendered":"https:\/\/bellmarketingsolutions.com\/index.php\/2024\/04\/26\/17-powerpoint-presentation-tips-from-pro-presenters-templates\/"},"modified":"2024-04-26T13:52:40","modified_gmt":"2024-04-26T13:52:40","slug":"17-powerpoint-presentation-tips-from-pro-presenters-templates","status":"publish","type":"post","link":"https:\/\/bellmarketingsolutions.com\/index.php\/2024\/04\/26\/17-powerpoint-presentation-tips-from-pro-presenters-templates\/","title":{"rendered":"17 PowerPoint Presentation Tips From Pro Presenters [+ Templates]"},"content":{"rendered":"<div class=\"hs-featured-image-wrapper\">\n <a href=\"https:\/\/blog.hubspot.com\/marketing\/easy-powerpoint-design-tricks-ht\" title=\"\" class=\"hs-featured-image-link\"> <img decoding=\"async\" src=\"https:\/\/blog.hubspot.com\/hubfs\/powerpoint-design-tricks_7.webp\" alt=\"powerpoint tricks \" class=\"hs-featured-image\" style=\"width:auto !important;max-width:50%;float:left;margin:0 15px 15px 0\"> <\/a>\n<\/div>\n<p>PowerPoint presentations can be professional, attractive, and really help your audience remember your message.<\/p>\n<p>PowerPoint presentations can be professional, attractive, and really help your audience remember your message.<\/p>\n<p>If you don\u2019t have much experience, that\u2019s okay \u2014 I\u2019m going to arm you with PowerPoint design tips from pro presenters, the steps you need to build an engaging deck, and templates to help you nail great slide design.<\/p>\n<p><a class=\"cta_button\" href=\"https:\/\/www.hubspot.com\/cs\/ci\/?pg=2d0b5298-2daa-4812-b2d4-fa65cd354a8e&amp;pid=53&amp;ecid=&amp;hseid=&amp;hsic=\"><img decoding=\"async\" class=\"hs-cta-img \" style=\"height: auto !important;width: auto !important;max-width: 100% !important;border-width: 0px;margin: 0 auto;margin-top: 20px;margin-bottom: 20px\" alt=\"\u2192 Free Download: 10 PowerPoint Presentation Templates [Access Now]\" height=\"59\" width=\"641\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/53\/2d0b5298-2daa-4812-b2d4-fa65cd354a8e.png\" align=\"middle\"><\/a><\/p>\n<p><a href=\"https:\/\/offers.hubspot.com\/templates-create-beautiful-powerpoints?hubs_post-cta=?hubs_post-cta=imagebottom\"><img fetchpriority=\"high\" decoding=\"async\" src=\"https:\/\/blog.hubspot.com\/hs-fs\/hubfs\/powerpoint-design-tricks_6-webp.webp?width=350&amp;height=303&amp;name=powerpoint-design-tricks_6-webp.webp\" style=\"margin-left: auto;margin-right: auto;width: 350px;height: auto;max-width: 100%\" title=\"\" width=\"350\" height=\"303\"><\/a><\/p>\n<p style=\"text-align: center\"><a href=\"https:\/\/offers.hubspot.com\/templates-create-beautiful-powerpoints?hubs_post-cta=?hubs_post-cta=imagebottom\">Download Now<\/a><\/p>\n<p>Buckle up for a variety of step-by-step explanations as well as tips and tricks to help you start mastering this program. There are additional resources woven in, and you\u2019ll find expert perspectives from other HubSpotters along the way.<\/p>\n<p><strong>Table of Contents<\/strong><\/p>\n<ul>\n<li><a href=\"#how-to-make\">How to Make a PowerPoint Presentation<\/a><\/li>\n<li><a href=\"#tips\">PowerPoint Presentation Tips<\/a><\/li>\n<\/ul>\n<p><a><\/a> <\/p>\n<h2>How to Make a PowerPoint Presentation<\/h2>\n<p><a href=\"https:\/\/blog.hubspot.com\/marketing\/inspiring-slideshare-presentations-for-marketers-list\">Microsoft PowerPoint<\/a> is like a test of basic professional skills, and each PowerPoint is basically a presentation made of multiple slides.<\/p>\n<p><a href=\"https:\/\/blog.hubspot.com\/blog\/tabid\/6307\/bid\/6012\/17-examples-of-great-presentation-design.aspx\">Successful PowerPoints<\/a> depend on three main factors: your command of PowerPoint&#8217;s design tools, your attention to presentation processes, and being consistent with your style.<\/p>\n<p>Keep those in mind as we jump into PowerPoint&#8217;s capabilities.<\/p>\n<div class=\"hs-responsive-embed-wrapper hs-responsive-embed\" style=\"position: relative;overflow: hidden;width: 100%;height: auto;padding: 0;max-width: 560px;max-height: 315px;min-width: 256px;margin: 0px auto\">\n<div class=\"hs-responsive-embed-inner-wrapper\" style=\"position: relative;overflow: hidden;max-width: 100%;padding-bottom: 56.25%;margin: 0\"><\/div>\n<\/div>\n<h3>Getting Started<\/h3>\n<h4>1. Open PowerPoint and click \u2018New.\u2019<\/h4>\n<p>A page with templates will usually open automatically, but if not, go to the top left pane of your screen and click <strong>New<\/strong>. If you\u2019ve already created a presentation, select <strong>Open <\/strong>and<strong> <\/strong>then double-click the icon to open the existing file.<\/p>\n<p style=\"text-align: center;font-size: 12px\"><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/S6e1krGekN06FmhRMKVFwiXqc1Zl_5JJq1gyjiwg2C8-S9TMEC3r5G6J-Ldq6jYtV0uKklPC6wCwPFLz_7052-NNtLgPlx8zq3UrjmcaLERghR_5HX1muEaOP630nVFYeGpjfzfZrnFM9Pr5lXI-39w\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/create-a-presentation-in-powerpoint-422250f8-5721-4cea-92cc-202fa7b89617\"><em>Image Source<\/em><\/a><\/p>\n<h4>2. Choose a theme or create your own.<\/h4>\n<p>Microsoft offers built-in themes and color variations to help you design your slides with a cohesive look. To choose from these pre-built themes, choose the <strong>File<\/strong> tab again, select <strong>New<\/strong>, choose one of the options, and click <strong>Create<\/strong>.<\/p>\n<p style=\"text-align: center;font-size: 12px\"><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/FXYSINyA8LkfHjLovYb_U5faF3-K8xEzQQZc2LDFYbd5yLmfWLNcywIxZyDCi2F2aEQbJea0JjIDZLhj7Q42x__hQpm9df7qbz4KH6U1ztY148-O7Uh4dSskBMJ51REK6CuRUSq63hosKSlwwi0LKKs\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><a href=\"https:\/\/www.youtube.com\/watch?v=gkNGtBlZOwo\"><em>Image Source<\/em><\/a><\/p>\n<p>There is also an option to select a blank presentation if you prefer to start from scratch. With this option you can use PowerPoint elements, your design sense, and your brand&#8217;s color palette to make your own theme.<\/p>\n<h3>Creating PowerPoint Slides<\/h3>\n<h4>3. Insert a slide.<\/h4>\n<p>Insert a new slide by clicking on the <strong>Home <\/strong>tab and then the <strong>New Slide<\/strong> button. Consider what content you want to put on the slide, including heading, text, and imagery.<\/p>\n<p style=\"text-align: center;font-size: 12px\"><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/8_3S5Qka6TiDw8MaaWEEk0Gs1jBDov8u2ZcEebExBxEDE-e_LT5iFf8k1hFFRpLl71pdFcOrh5LGT_K3-ZA2oM_ob31fwSzVEM1vHQAl6ReTNwsaz2OMBeWjggZXrV7si87Rxvn3nzw9bIcxcm9c-nY\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><a href=\"https:\/\/www.youtube.com\/watch?v=Eer0_GHEumM\"><em>Image Source<\/em><\/a><\/p>\n<h4>4. Create a variety of slides for different purposes.<\/h4>\n<p>You don\u2019t want to present the same exact slide each time, just with different content on it. This would bore your audience, so make sure that you create multiple variations.<\/p>\n<p>Consider what kind of multimedia you\u2019ll be using, and choose or create different layouts accordingly. At minimum, you\u2019ll need:<\/p>\n<ul>\n<li>A title slide<\/li>\n<li>An agenda or table of contents slide<\/li>\n<li>A slide that introduces the speaker<\/li>\n<li>Various content slides<\/li>\n<\/ul>\n<h4>5. Use the Duplicate feature to save you time.<\/h4>\n<p>There\u2019s no need to create these designs over and over. Now that you have a few to draw from, simply duplicate them before inputting your content:<\/p>\n<ul>\n<li>On the left pane, right-click the thumbnail of the slide you want to duplicate.<\/li>\n<li>Choose <strong>Duplicate Slide <\/strong>from the pop-up menu.<\/li>\n<\/ul>\n<p>This will automatically add a copy of this slide to the presentation. From there, you can customize it for your needs.<\/p>\n<h4>6. Add photos to your slide.<\/h4>\n<p><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/BbA10Hjy88YvEq5ZCYu0rlMFsdQCqvcNf42nQvx7yOTmxKMMHg9dyguZ8T88XUSGWlOsQucXfJehZRIDzEVtBUCekKP3nzdWmBWPaNwpDJoQHKObji2ij97fbToI9U1CQOynTxWHhuPaBd_5M9Cz2_4\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><\/p>\n<p style=\"text-align: center;font-size: 12px\"><a href=\"https:\/\/www.youtube.com\/watch?v=Eer0_GHEumM\"><em>Image Source<\/em><\/a><\/p>\n<p>Add images by clicking <strong>Insert <\/strong>and clicking the <strong>Pictures <\/strong>icon. You can add other elements by using features in the <strong>Home <\/strong>and <strong>Insert <\/strong>tabs on the top ribbon. Explore your layout by dragging elements around.<\/p>\n<h4>7. Add transitions to your slides (optional).<\/h4>\n<p>When done well, transitions can add a little bit of movement and showmanship to your presentation. PowerPoint has several transitions built in for you to choose from.<\/p>\n<p style=\"text-align: center;font-size: 12px\"><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/Mgw1q2zzWfkn9TVmmOKXvLk7Cga2Mtv28oOYfF2JpO9sEw_fXdB2kKp6MYeVWU3F0niz_J9NMXrJbQr8dXBdlMJQS7DyWyTXJlriTpVDqjWcj0sQfUmXBULrPhVFmbjeT1cw4WIdWZD7_gycncC1niU\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><a href=\"https:\/\/www.youtube.com\/watch?v=Eer0_GHEumM\"><em>Image Source<\/em><\/a><\/p>\n<p>Select the <strong>Transitions<\/strong> tab from the top ribbon. Select a transition for it to preview on your screen. To customize it further, click <strong>Effect Options <\/strong>and play with the features to find something that suits your liking. To remove a transition, select <strong>Transitions<\/strong> and click <strong>None<\/strong>.<\/p>\n<h4>8. Add animations to your slides (optional).<\/h4>\n<p>Like transitions, animations can add movement, reveal information, and help you underscore the points you want to hit during your speech. To animate an element, follow these steps:<\/p>\n<ul>\n<li>Select the element you want animated by clicking on it.<\/li>\n<li>Choose <strong>Animations<\/strong> from the top ribbon.<\/li>\n<li>You&#8217;ll have the option to choose from several effects displayed in the ribbon.<\/li>\n<li>Clicking on one will give you a preview.<\/li>\n<li>To customize the animation, select <strong>Effect Options.<\/strong><\/li>\n<li>To remove an animation, click <strong>None<\/strong> in the ribbon.<\/li>\n<\/ul>\n<p>You&#8217;ll also have the option to move animations around as you edit your slides by clicking on the <strong>Animation Pane <\/strong>button, then reordering the animations in the pop-up list.<\/p>\n<p><em> <\/em><\/p>\n<h3>Finishing Up Your Presentation<\/h3>\n<h4>9. Save your presentation.<\/h4>\n<p>Click <strong>File<\/strong> and <strong>Save<\/strong>, making sure to specify where you want your PowerPoint to be stored. If you&#8217;re using your slides for education or teaching, it could be beneficial to <a href=\"https:\/\/www.ispringsolutions.com\/blog\/how-to-create-online-course\">convert your presentation to an online course<\/a>.<\/p>\n<h4>10. Run your presentation.<\/h4>\n<p>Always do a trial run to ensure that your slides are set up properly and your animations fire the way you expect them to.<\/p>\n<p>To present your PowerPoint, go to the <strong>Slide Show<\/strong> tab and click <strong>Play from Start.<\/strong> The slide will cover your whole screen so that your audience (in this case, you) is solely focused on the visual elements of your presentation.<\/p>\n<h4>11. Advance the slides.<\/h4>\n<p>Whenever you\u2019re in presentation mode and you\u2019re done with one slide, click your mouse to advance to the next slide.<\/p>\n<p><a><\/a> <\/p>\n<h3>PowerPoint Style<\/h3>\n<h4>1. Don\u2019t let PowerPoint decide how you use PowerPoint.<\/h4>\n<p>Microsoft wanted to provide PowerPoint users with a lot of tools, but this does not mean you should use them all. You <em>don\u2019t<\/em> want it looking like your tweenage Geocities site and playing unwanted midi-files.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/g9Jrs23RLdrdK2QRhmYUZuTHEMQ6uakP821ADAREd8V0NpCR8buFmgx8i9bJwKno_swI6xmajqT58mrvtPjSs_2h_tW2k-akNb0hkhFkQu7nXNN8xBldMmewm3GeywZD1Q6tZB4JBpjbEZqpkZV49MU\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><\/p>\n<p style=\"text-align: center;font-size: 12px\"><a href=\"https:\/\/blog.logrocket.com\/20-web-design-relics-of-the-old-internet-eb3df4ac13e7\/\"><em>Image Source<\/em><\/a><\/p>\n<p>To keep it professional, here are some key things to look out for:<\/p>\n<ul>\n<li>Make sure that any preset themes complement your needs before you adopt them.<\/li>\n<li>Avoid Microsoft Office\u2019s default fonts, Calibri and Cambria \u2014 they can make the presentation feel underwhelming.<\/li>\n<li>Professionals should never use PowerPoint\u2019s action sounds.<\/li>\n<li>PowerPoint makes bulleting automatic. Bullets are often appropriate, but not always.<\/li>\n<li>All shapes start blue with a small shadow. Remove this shadow if it&#8217;s not needed, and don\u2019t leave shapes default blue \u2014 it reads as a mistake to other PowerPoint users.<\/li>\n<\/ul>\n<p>The easiest way to know you\u2019re getting it right is to download some templates. <a href=\"https:\/\/offers.hubspot.com\/templates-create-beautiful-powerpoints\">We offer 10 free templates<\/a> that you\u2019re welcome to try out. Even if you don\u2019t end up using them, you\u2019ll get a sense for best design practices.<\/p>\n<h4>2. Create custom slide sizes.<\/h4>\n<p>Default slide sizes work for most presentations, but you may need to adjust it for larger presentations and\/or weirdly-sized displays. Here&#8217;s how:<\/p>\n<ul>\n<li>In the top-left corner, choose <strong>File<\/strong>.<\/li>\n<li>Select <strong>Page Setup<\/strong>.<\/li>\n<li>Type the height and width of the background you&#8217;d like, and click <strong>OK<\/strong>.<\/li>\n<li>A dialogue box will appear. Click <strong>Scale<\/strong> if you want to also resize your content, or <strong>Don\u2019t Scale<\/strong> if not. We recommend clicking <strong>Don\u2019t Scale<\/strong>, then manually adjusting minor layout issues.<\/li>\n<\/ul>\n<p><strong>Pro Tip<\/strong>: You can avoid a headache if you resize your slides <strong>before <\/strong>you add any objects to them. Otherwise, the dimensions of your objects will become skewed.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/N4d71OU_ePxNrNR5KbvoDAzRhTAtzpHjezpOiuIrLwkSQm7Ooxa3Gvd7030I6sNAfXlz5qRyXz3TnmqX2U6E8YgtvT7D2PFsjuiFhY2MTC4CFOo-4xbpKhFssIzsXwxzM3sN_j0dA3M0UkQrXso4JtY\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><\/p>\n<h4>3. Edit your slide template design.<\/h4>\n<p>It\u2018s much easier to edit your underlying PowerPoint template before you start \u2014 this way, you don\u2019t have to design each slide by hand. Here&#8217;s how:<\/p>\n<ul>\n<li>Select <strong>View<\/strong> in the top navigation.<\/li>\n<li>Click <strong>Master<\/strong>.<\/li>\n<li>In the drop-down, click <strong>Slide Master<\/strong>.<\/li>\n<li>Make any changes you like, then click <strong>Close Master<\/strong> in the top ribbon. All current and future slides in that presentation will use that template.<\/li>\n<\/ul>\n<h4>4. Write text with your audience in mind.<\/h4>\n<p>Remember that whatever else your PowerPoint presentation does, it needs to support the fantastic content you\u2019re sharing with stakeholders.<\/p>\n<p>A significant part of a PowerPoint&#8217;s content is text, and great copy can make or break your presentation.<\/p>\n<p>Evaluate your written work from a few different angles so you know your entire audience can see and understand it.<\/p>\n<p>Keep the amount of text under 6-8 lines (or 30 words max). Use a minimum of size 24 pt. How your text is received differentiates good presenters from the best.<\/p>\n<h5>Typography<\/h5>\n<p>Choosing the right font is important \u2014 the perception of your font type could influence your audience&#8217;s impression of you. The right typeface is an opportunity to convey consistent brand personality and professionalism.<\/p>\n<p>Some fonts are seen as clean and professional, but this doesn\u2018t mean they\u2019re boring. A common mistake is thinking your font isn&#8217;t exciting enough, which could lead you to choose a font that distracts from your message.<\/p>\n<p>I recommend sticking to <a href=\"https:\/\/blog.hubspot.com\/website\/font-types\">simple serif and sans-serif fonts<\/a>. Avoid script fonts because of potential readability issues.<\/p>\n<p>That said, you can still use fun and eccentric fonts in moderation. Offsetting a fun font or large letters with something more professional can create an engaging presentation.<\/p>\n<p>Above all, be sure you&#8217;re consistent so your presentation looks cohesive throughout each slide. Check out this example from HubSpot\u2019s company profile templates:<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/LcB0Skx0LklJD-q2-rkVwCwfweS4inbtEySwI83rqv3f24V1ny4PFbbHOTwsvvgzunV_mz_uoohttG_ZPo0rgtFAalrQS4C1Ovm3J1F1drABz3Vot4vpqRHgTFxXr69tp41R4Epm8kXluMILGg74ewI\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><\/p>\n<p style=\"text-align: center\"><a href=\"https:\/\/offers.hubspot.com\/company-profile-templates\"><em>Interested in this presentation template? Download it for free here.<\/em><\/a><\/p>\n<h4>5. Make sure all of your objects are properly aligned.<\/h4>\n<p>Having properly aligned objects on your slide is the key to making it look polished and professional. You can manually try to line up your images, but we all know how that typically works out.<\/p>\n<p>Get rid of the guessing game and let PowerPoint work its magic to align multiple objects:<\/p>\n<ul>\n<li>Select all objects by holding down <strong>Shift<\/strong> and clicking on all of them.<\/li>\n<li>Select <strong>Arrange<\/strong> in the top options bar, then choose <strong>Align or Distribute<\/strong>.<\/li>\n<li>Choose the type of alignment you&#8217;d like.<\/li>\n<\/ul>\n<h5>Here\u2019s how to align objects to the slide:<\/h5>\n<ul>\n<li>Select all objects by holding down <strong>Shift<\/strong> and clicking on all of them.<\/li>\n<li>Select <strong>Arrange<\/strong> in the top options bar, then choose <strong>Align or Distribute<\/strong>.<\/li>\n<li>Select <strong>Align to Slide<\/strong>.<\/li>\n<li>Select <strong>Arrange<\/strong> in the top options bar again, then choose <strong>Align or Distribute<\/strong>.<\/li>\n<li>Choose the type of alignment you&#8217;d like.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/qiVacW0YU6w31NbazgSdFo-Ph5H4odk_tkZ0AqHrIdrPIziiRukuvEYdrDvj5TtwmN83f1PxOi1mgViwv0kUXrBuAUbZB-YLwPQkhD5Ys2zsGTgFDKnnIvePqEIpnkiOCHsiMlBZA7tGcI-TVnpGv-g\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><\/p>\n<h3>PowerPoint Design Tools<\/h3>\n<h4>6. Use \u201cFormat Object\u201d to better control your objects&#8217; designs.<\/h4>\n<p>Format menus allow you to do fine adjustments that otherwise seem impossible.<\/p>\n<p>To do this, right-click on an object and select the <strong>Format Object<\/strong> option. Here, you can fine-tune shadows, adjust shape measurements, create reflections, and much more. The menu looks like this:<\/p>\n<p>Although the main options can be found on PowerPoint\u2019s format toolbars, look for complete control in the format window menu. Other options include:<\/p>\n<ul>\n<li>Adjusting text inside a shape.<\/li>\n<li>Creating a natural perspective shadow behind an object.<\/li>\n<li>Recoloring photos manually and with automatic options.<\/li>\n<\/ul>\n<h4>7. Take advantage of PowerPoint&#8217;s shapes.<\/h4>\n<p>PowerPoint\u2019s shape tools have come a long way. Today\u2019s shapes include a highly functional Smart Shapes function, which enables you to create diagrams and flow charts in no time.<\/p>\n<p>These tools are especially valuable because paragraphing and bullet lists are boring to look at \u2014 you can use shapes to help express your message more clearly.<\/p>\n<h4>8. Create custom shapes.<\/h4>\n<p>When you create a shape, right click and press <strong>Edit Points<\/strong> to create custom shapes that fit your specific need. For instance, you can reshape arrows to fit the dimensions you like:<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/1faelpA1PtiLnPnP6A5qWdlXiQhI3r89KXhN7aVGelak90Y2e44H4DKnUxvI1jsgWTRw-weKIqoAf-ZW3FpyPblypBs4i230q61FThsjF_yJCF0K8Y11T0NLN32CTNJUsDgo-ydMMpBVmX8SHjSsQL8\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><\/p>\n<p>Another option is to combine two shapes together. Select the two shapes you\u2019d like to work with, then click <strong>Shape Format<\/strong> in the top ribbon. Tap <strong>Merge Shapes<\/strong>. There are several options to create custom shapes:<\/p>\n<ul>\n<li><strong>Combine<\/strong> creates a custom shape that has overlapping portions of the two previous shapes cut out.<\/li>\n<li><strong>Union<\/strong> makes one completely merged shape.<\/li>\n<li><strong>Intersect<\/strong> builds a shape of only the overlapping sections of the two previous shapes.<\/li>\n<li><strong>Subtract<\/strong> cuts out the overlapping portion of one shape from the other.<\/li>\n<li><strong>Fragment<\/strong> will split your shape into different parts depending on where they overlap.<\/li>\n<\/ul>\n<h4>9. Crop images into custom shapes.<\/h4>\n<p>You can also use PowerPoint to crop existing images into new shapes:<\/p>\n<ul>\n<li>Click on the image and select <strong>Picture Format<\/strong> in the options bar.<\/li>\n<li>Choose <strong>Crop<\/strong>, then <strong>Crop to Shape<\/strong>, and then choose your desired shape.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/QizI2VZ5fgK8sMrMzRbpVQdceEOlIR-xD5CkO4ud2hZrki8h9hCFpPjoavW5-vJqpbZ79UxNmhtJ8uimkiVCrWDMdzibA6emwkcByhTKOi0Jn312ZTK9JA5c5vMut6HuiQIrMKFf8zvtvRZ2UaZWvRY\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><\/p>\n<h4>10. Present websites within PowerPoint.<\/h4>\n<p>Believe it or not, presenting websites within PowerPoint is something we\u2019re still having to find work-arounds for.<\/p>\n<p>From my experience, these are some tactics that have worked in the past that may be helpful depending on which version of PowerPoint you have:<\/p>\n<ul>\n<li>Traditionally, to show a website in a PowerPoint slide you would just create a link to the page and prompt a separate browser to open.<\/li>\n<li>Try adding the third-party program <a href=\"http:\/\/skp.mvps.org\/liveweb.htm\">LiveWeb<\/a> that you install on your PowerPoint program. Head to the<a href=\"http:\/\/skp.mvps.org\/liveweb.htm\"> LiveWeb website<\/a> and follow the instructions. Unfortunately, Mac users don\u2019t have a similar option.<\/li>\n<li>Take screenshots of a website, insert the image on your slide, and link in through a browser. You can embed media (such as a YouTube video) by downloading it directly to your computer.<\/li>\n<li>Some versions allowed a Web Viewer Add-on until Microsoft decided that was a security risk.<strong> Insert&gt;Get Add-ons<\/strong>, search for <strong>Web Viewer<\/strong>, then click on the <strong>Add <\/strong>button.<\/li>\n<\/ul>\n<ul>\n<li><a href=\"https:\/\/www.classpoint.io\/\">Install ClassPoint<\/a>, which essentially puts an internet window on top of your slide for use until you\u2019re done with it, then you can just move to the next slide. You can even bookmark the webpage you want ahead of time to jump straight to it. Using this does introduce a new navigation bar along the bottom of your presentation. Here\u2019s a video Introduction to ClassPoint:<\/li>\n<\/ul>\n<div class=\"hs-responsive-embed-wrapper hs-responsive-embed\" style=\"width: 100%;height: auto;position: relative;overflow: hidden;padding: 0;max-width: 560px;max-height: 315px;min-width: 256px;margin: 0px auto\">\n<div class=\"hs-responsive-embed-inner-wrapper\" style=\"position: relative;overflow: hidden;max-width: 100%;padding-bottom: 56.25%;margin: 0\"><\/div>\n<\/div>\n<ul>\n<li>Finally, PowerPoint Live is a new tool that enables you to do more seamless presentations during video calls and may be a better overall match for doing presentations remotely. Check out this video:<\/li>\n<\/ul>\n<div class=\"hs-responsive-embed-wrapper hs-responsive-embed\" style=\"width: 100%;height: auto;position: relative;overflow: hidden;padding: 0;max-width: 560px;max-height: 315px;min-width: 256px;margin: 0px auto\">\n<div class=\"hs-responsive-embed-inner-wrapper\" style=\"position: relative;overflow: hidden;max-width: 100%;padding-bottom: 56.25%;margin: 0\"><\/div>\n<\/div>\n<h4>11. Try Using GIFs.<\/h4>\n<p><a href=\"https:\/\/media.giphy.com\/media\/v1.Y2lkPTc5MGI3NjExOTgyZ3h1cTB2djhwcTNnaXdnOGhwajlhMDV1Zzc1NXQ1NnRuZmwzdiZlcD12MV9pbnRlcm5hbF9naWZfYnlfaWQmY3Q9Zw\/g9582DNuQppxC\/giphy-downsized-large.gif\"><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/UZ3rJrZJOPNO9betGXpiWHBKrx48swOY2rtPKZ2bHqcC018qkwfgJzPK0XSicHUgecpeT12sMtbG-fAyOdQnhhXDvpDG0cMlWMphFxvmHpsvZ_CvHM3_dzMCiwzdfCTD6wdQ82GXiWYuJVK0OQhWg-Y\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><\/a><\/p>\n<p style=\"text-align: center;font-size: 12px\"><a href=\"https:\/\/media.giphy.com\/media\/v1.Y2lkPTc5MGI3NjExOTgyZ3h1cTB2djhwcTNnaXdnOGhwajlhMDV1Zzc1NXQ1NnRuZmwzdiZlcD12MV9pbnRlcm5hbF9naWZfYnlfaWQmY3Q9Zw\/g9582DNuQppxC\/giphy-downsized-large.gif\"><em>Image Source<\/em><\/a><\/p>\n<p>GIFs are looped animated images used to communicate a mood, idea, information, and much more.<\/p>\n<p>Users <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/add-an-animated-gif-to-a-slide\">add GIFs to PowerPoints<\/a> to be funny or quickly demo a process. They\u2019re very popular with and easily recognized by Millenials and Gen Z, and it\u2019s easy to add GIFs to your slides:<\/p>\n<ul>\n<li>Download and save the GIF you want.<\/li>\n<li>Go to the slide you want the GIF on.<\/li>\n<li>Go to the <strong>Home<\/strong> tab, and click either <strong>Insert<\/strong> or <strong>Picture<\/strong>.<\/li>\n<li>From the <strong>Picture<\/strong> drop-down menu, choose <strong>Picture from File<\/strong>.<\/li>\n<li>Navigate to where you saved your GIF and select it. Then, choose <strong>Insert<\/strong>.<\/li>\n<li>It will play automatically the moment you insert it.<\/li>\n<\/ul>\n<h3>PowerPoint Process<\/h3>\n<h4>12. Keep it simple.<\/h4>\n<p><em> <\/em><\/p>\n<p><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/b49QlRvzvsJuT2kjkDeyr5sK69Gvj4brbw4ws3kEZe52jO66WWWx77YKqjlBtNnGBpCU9KXOCmdS4ZgUP5Ah0XMJ1yTcqJkp3UaWTciCrNnyKG-Gu6tQRYfCaXH3nRksf0pR8hbg8UsZYQqZNBh3zts\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><\/p>\n<p style=\"text-align: center;font-size: 12px\"><a href=\"https:\/\/slidelizard.com\/en\/blog\/bad-presentations\"><em>Image Source<\/em><\/a><\/p>\n<p><em> <\/em><\/p>\n<p><em> <\/em><\/p>\n<p>PowerPoint is an excellent tool to <em>support <\/em>your presentation with visual information, graphics, and supplemental points.<\/p>\n<p>Your PowerPoint should not be your <em>entire <\/em>presentation, and the elements you do introduce need to function properly.<\/p>\n<p>If the presentation simply repeats your words, has broken links, or shows unreadable text, the hiccups can become the take-away of your talk no matter how well-spoken the presentation.<\/p>\n<p>Slam-dunking the basics by keeping it simple is the way to go. If your slides have dense and cluttered information, it will distract your audience and you could lose their attention.<\/p>\n<p>In short? Keep your presentation persuasive by keeping it clean:<\/p>\n<ul>\n<li>Limit bullet points and text.<\/li>\n<li>Avoid paragraphs and long quotes.<\/li>\n<li>Maintain \u201cwhite space\u201d or \u201cnegative space.\u201d<\/li>\n<li>Keep percentages, graphs, and data super basic.<\/li>\n<\/ul>\n<h4>13. Embed your font files.<\/h4>\n<p><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/fpH4DODMW0mYOklsdf_a9K2i1eaQl9KN3Ezkoo4RKXP85ZccQglVruZFCwRSYxjdPyNhVPbDBFBaUSi4IA5wRn981ag7O2AU6ZtQ4LgmQs2FBaCXEqCPrmxZW093YqgBFx5fFGXaLZRr_rMCcZFNd7s\" style=\"margin-left: auto;margin-right: auto;width: 650px;height: auto;max-width: 100%\" title=\"\"><\/p>\n<p style=\"text-align: center;font-size: 12px\"><a href=\"https:\/\/slideplayer.com\/slide\/6991820\/\"><em>Image Source<\/em><\/a><\/p>\n<p><em> <\/em><\/p>\n<p><em> <\/em><\/p>\n<p>One constant problem presenters have with PowerPoint is that fonts seem to change when presenters move from one computer to another.<\/p>\n<p>The fonts are not actually changing \u2014 the presentation computer just doesn\u2019t have the <a href=\"https:\/\/blog.hubspot.com\/marketing\/how-to-install-custom-fonts-on-your-computer-quick-tip\">same font files installed<\/a>.<\/p>\n<p>To embed your fonts on a PC:<\/p>\n<ul>\n<li>Click <strong>File<\/strong> then <strong>Options.<\/strong><\/li>\n<li>Open up the <strong>Save <\/strong>tab.<\/li>\n<li>Select the <strong>Embed fonts in the file<\/strong> check box under <strong>Preserve fidelity when sharing this presentation<\/strong>.<\/li>\n<\/ul>\n<p>Now, your presentation will keep the font file and your fonts will not change when you move computers.<\/p>\n<p>To embed your fonts on a Mac:<\/p>\n<ul>\n<li>On the top bar, click <strong>PowerPoint<\/strong>, then click <strong>Preferences<\/strong>.<\/li>\n<li>Under <strong>Output and Sharing<\/strong>, click <strong>Save<\/strong>.<\/li>\n<li>Under <strong>Font Embedding<\/strong>, click <strong>Embed fonts in the file.<\/strong><\/li>\n<\/ul>\n<h4>14. Save your slides as a PDF file for backup purposes.<\/h4>\n<p>If you\u2019re still afraid of your presentation showing up differently when it\u2019s time to present, you can create a PDF version just in case.<\/p>\n<p>This is a good option if you\u2019ll be presenting on a different computer because if it doesn\u2019t have Powerpoint installed, you can still use the system viewer to open a PDF.<\/p>\n<p>The only caveat is that your GIFs, animations, and transitions won\u2019t transfer over.<\/p>\n<p>To save your presentation as a PDF file:<\/p>\n<ul>\n<li>Go to <strong>File<\/strong>, then click <strong>Save as\u2026<\/strong><\/li>\n<li>In the pop-up window, click <strong>File Format.<\/strong><\/li>\n<li>A drop-down menu will appear. Select <strong>PDF<\/strong>.<\/li>\n<li>Click <strong>Export<\/strong>.<\/li>\n<\/ul>\n<p>You can also go to <strong>File<\/strong>, then <strong>Export<\/strong>, then select <strong>PDF<\/strong> from the file format menu.<\/p>\n<h4>15. Embed multimedia.<\/h4>\n<p>PowerPoint allows you to either link to video\/audio files externally or to embed the media directly in your presentation. For PCs, two great reasons for embedding are:<\/p>\n<ul>\n<li>Embedding allows you to play media directly in your presentation. It will look much more professional than switching between windows.<\/li>\n<li>Embedding also means that the file stays within the PowerPoint presentation, so it should play normally without extra work (except on a Mac).<\/li>\n<\/ul>\n<div class=\"hs-responsive-embed-wrapper hs-responsive-embed\" style=\"width: 100%;height: auto;position: relative;overflow: hidden;padding: 0;max-width: 560px;max-height: 315px;min-width: 256px;margin: 0px auto\">\n<div class=\"hs-responsive-embed-inner-wrapper\" style=\"position: relative;overflow: hidden;max-width: 100%;padding-bottom: 56.25%;margin: 0\"><\/div>\n<\/div>\n<p>If you use PowerPoint for Mac it gets a bit complicated, but it can be done:<\/p>\n<ul>\n<li>Always bring the video and\/or audio file with you in the same folder as the PowerPoint presentation.<\/li>\n<li>Only insert video or audio files once the presentation and the containing folder have been saved on a portable drive in their permanent folder.<\/li>\n<li>If the presentation will be played on a Windows computer, then Mac users need to make sure their multimedia files are in WMV format.<\/li>\n<li>Consider using the same operating system for designing and presenting, no matter what.<\/li>\n<\/ul>\n<h4>16. Bring your own hardware.<\/h4>\n<p>Between operating systems, PowerPoint is still a bit jumpy. Even between differing PPT versions, things can change. The easiest fix? Just bring along your own laptop when you&#8217;re presenting.<\/p>\n<p>The next easiest fix is to upload your PowerPoint presentation into <a href=\"https:\/\/blog.hubspot.com\/marketing\/google-slides\">Google Slides<\/a> as a backup option \u2014 just <em>make sure<\/em> there is a good internet connection and a browser available where you plan to present.<\/p>\n<p>Google Slides is a cloud-based presentation software that will show up the same way on all operating systems.<\/p>\n<p>To import your PowerPoint presentation into Google Slides:<\/p>\n<ul>\n<li>Navigate to<strong> slides.google.com<\/strong>. Make sure you\u2019re signed in to a Google account (preferably your own).<\/li>\n<li>Under <strong>Start a new presentation<\/strong>, click the empty box with a plus sign. This will open up a blank presentation.<\/li>\n<li>Go to <strong>File<\/strong>, then <strong>Import slides<\/strong>.<\/li>\n<li>A dialog box will come up. Tap <strong>Upload.<\/strong><\/li>\n<li>Click <strong>Select a file from your device<\/strong>.<\/li>\n<li>Select your presentation and click <strong>Open<\/strong>.<\/li>\n<li>Select the slides you\u2019d like to import. If you want to import all of them, click <strong>All<\/strong> in the upper right-hand corner of the dialog box.<\/li>\n<li>Click <strong>Import slides.<\/strong><\/li>\n<\/ul>\n<p>When I tested this out, Google Slides imported everything perfectly, including a shape whose points I had manipulated. This is a good backup option to have if you\u2019ll be presenting across different operating systems.<\/p>\n<h4>17. Use Presenter View.<\/h4>\n<p>In most presentation situations, there will be both a presenter\u2019s screen and the main projected display for your presentation.<\/p>\n<p>PowerPoint has a great tool called Presenter View, which can be found in the <strong>Slide Show<\/strong> tab of PowerPoint. Included in the Presenter View is an area for notes, a timer\/clock, and a presentation display.<\/p>\n<p>For many presenters, this tool can help unify their spoken presentation and their visual aid. You never want to make the PowerPoint seem like a stack of notes that you\u2019re reading off of.<\/p>\n<p>Use the Presenter View option to help create a more natural presentation.<\/p>\n<p><strong>Pro Tip:<\/strong> At the start of the presentation, you should also hit CTRL + H to make the cursor disappear. Hitting the \u201cA\u201d key will bring it back if you need it.<\/p>\n<h2>Your Next Great PowerPoint Presentation Starts Here<\/h2>\n<p>Now that you have these style, design, and presentation tips under your belt, you should feel confident to create your PowerPoint presentation.<\/p>\n<p>But if you can explore <a href=\"https:\/\/blog.hubspot.com\/marketing\/powerpoint-presentation-guide\">other resources<\/a> to make sure your content hits the mark. After all, you need a strong presentation to land your point and make an impression.<\/p>\n<p>With several templates to choose from \u2014 both in PowerPoint and available for <a href=\"https:\/\/offers.hubspot.com\/templates-create-beautiful-powerpoints?hubs_post-cta=author&amp;hubs_signup-url=blog.hubspot.com%2Fmarketing%2Feasy-powerpoint-design-tricks-ht&amp;hubs_signup-cta=-medium&amp;hubs_post=blog.hubspot.com%2Fmarketing%2Feasy-powerpoint-design-tricks-ht&amp;_ga=2.68299090.2123253091.1712681052-144859293.1698960820&amp;_gl=1*d6uxpr*_ga*MTQ0ODU5MjkzLjE2OTg5NjA4MjA.*_ga_LXTM6CQ0XK*MTcxMzE5NzM3OS4zMS4wLjE3MTMxOTczNzkuNjAuMC4w\">free download<\/a> \u2014 you can swiftly be on your way to creating presentations that wow your audiences.<\/p>\n<p><em>Editor&#8217;s note: This post was originally published in September 2013 and has been updated for comprehensiveness.<\/em><\/p>\n<p><em><a class=\"cta_button\" href=\"https:\/\/www.hubspot.com\/cs\/ci\/?pg=013286c0-2cc2-45f8-a6db-c71dad0835b8&amp;pid=53&amp;ecid=&amp;hseid=&amp;hsic=\"><img decoding=\"async\" class=\"hs-cta-img \" style=\"height: auto !important;width: auto !important;max-width: 100% !important;border-width: 0px\" alt=\"Blog - Beautiful PowerPoint Presentation Template [List-Based]\" height=\"613\" width=\"1920\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/53\/013286c0-2cc2-45f8-a6db-c71dad0835b8.png\"><\/a><\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/track.hubspot.com\/__ptq.gif?a=53&amp;k=14&amp;r=https%3A%2F%2Fblog.hubspot.com%2Fmarketing%2Feasy-powerpoint-design-tricks-ht&amp;bu=https%253A%252F%252Fblog.hubspot.com%252Fmarketing&amp;bvt=rss\" alt=\"\" width=\"1\" height=\"1\" style=\"min-height:1px!important;width:1px!important;border-width:0!important;margin-top:0!important;margin-bottom:0!important;margin-right:0!important;margin-left:0!important;padding-top:0!important;padding-bottom:0!important;padding-right:0!important;padding-left:0!important\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>PowerPoint presentations can be professional, attractive, and really help your audience remember your message. PowerPoint presentations can be professional, attractive, and really help your audience remember your message. If you don\u2019t have much experience, that\u2019s okay \u2014 I\u2019m going to arm you with PowerPoint design tips from pro presenters, the steps you need to build [&hellip;]<\/p>\n","protected":false},"author":0,"featured_media":660,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-661","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>17 PowerPoint Presentation Tips From Pro Presenters [+ Templates] - Bell Marketing Solutions<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bellmarketingsolutions.com\/index.php\/2024\/04\/26\/17-powerpoint-presentation-tips-from-pro-presenters-templates\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"17 PowerPoint Presentation Tips From Pro Presenters [+ Templates] - Bell Marketing Solutions\" \/>\n<meta property=\"og:description\" content=\"PowerPoint presentations can be professional, attractive, and really help your audience remember your message. 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